Business Travel

What do we do and how do we do it?

Business Services Schedule
Before you start
• Advising on planning, preparing and organizing the event
• Planning the budget, offering prices, monitoring the budget, collecting registration fees
• Selecting,renting and preparing premises for the event, both in Kyiv and in the outskirts, booking hotel rooms, providing visa support for foreign participants
• Selecting the staff, organizing technical secretariat work, compiling and recording participants databases, corresponding with participants, preparing report theses
• Providing information support: writing and circulating information letters, developing an Internet-site or event's homepage at the agency's official site, drawing out press-releases, arranging a press-conference, dealing with mass media
• Editing, preparing before printing and printing conference materials: information letters, programs, booklets, bulletins, theses collections and proceedings
• Preparing a participant's briefcase: a bag, a document case, a conference program, a pen, a reports collection, a badge. Producing souvenirs with conference symbols.
When you are working
• Technical secretaries: establishing and running an information desk, a business-centre, a conference equipment technical assistance. Meetings,registration, transfers to/from the conference
• Conference facilities: providing facilities for simultaneous translation, loud speaking, demonstration(including multimedia and slide projectors, overheads, screens and flip charts), copying. Phone and fax communication, Internet-access
• Interpreters/ translators: sequential and simultaneous translation, individual and group escorting
• Preparing stand sessions and exhibitions: developing a design, preparing an exposition, building and servicing poster and exhibition stands and structures
• Accommodation for participants: providing guaranteed accommodation for conference participants and guests at hotels of all categories
• Transport: arranging meetings/ seeing offs, transfers for participants and guests, renting buses,vans, and cars, coordinating transport schedules, providing special transport escorting
• Meals: arranging coffee brakes, lunches, dinners, banquets, buffet dinners, parties, on-site catering
• Cultural and excursion program: drafting a scenario, and conducting the official opening and closing ceremonies, with inviting musical and theatrical groups. Ordering and delivering theatre and concert tickets for participants and accompanying persons, arranging group and individual excursions
• Special services: providing the event's security, preparing and conducting presentation, concert parties,business visits, exchange programs, assistance in executing customs shipping documents, video and photo recording at the event
When you have finished
• Submitting a detailed financial event report
• Circulating the final conference materials
• Arranging post-congress tours